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ICML 2025 Getting Started

 

Badges/Checkin

  • There are two registration desks (West Level 1) and (East ground floor), here is the schedule
  • Attendees with minors need to use the West registration desk.
  • Treat your badge like cash there is a $60 lost badge fee, Details
  • Do not anyone to use your badge. Details

Whova our Event App

We will be using Whova as our official event app! Get Whova to quickly view sessions and information, connect with other attendees, and recieve updates from ICML.

  • We do not use access codes for Whova. The email of your Whova account needs to be the same as the email that you used to register for ICML.
  • There will be a delay between the time you register and when your email has been added to the Whove access list
  • There are no videos on Whova. Videos are only available on icml.cc

Get Whova Now

Timezones

Your current timezone: . (Note: the paper browser uses your computer's system timezone.)

You can have the conference display the time in your timezone (mostly useful for virtual attendees). We highly recommend picking a timezone based on a nearby city, especially if your area observes daylight savings time. Timezones are political and complex and thus confusing. Please check your timezone, and preferably choose a zone based on a city. The conference is in the America/Vancouver timezone. 

In previous conferences some attendees have noticed that the times shown on the virtual website appeared incorrect. The problem was that they chose a timezone that did not adjust for daylight savings time.

Scholar Inbox

ICML is partnering with scholar-inbox.com to provide all attendees personalized conference programs based on personal research interests to more easily navigate the conference sessions. scholar-inbox.com is a community-driven paper recommender system developed by researchers for researchers. Registration at scholar-inbox.com is easy and fast. The personalized programs can be accessed from any mobile device or PC via web browser.

Exhibitors

We encourage everyone to view the exhibitors. Hover over the sponsor logo for company information.

Poster Pickup

  • Located in West Meeting Room 104
  • Hours:
    • Monday - Friday 7:30 am - 5:00 pm
    • Saturday - 8:00 am - 1:00 pm

Lost and Found

All lost and found should be kept at registration desk in west building. Items will be locked up in staff office when registration closes. The VCC will take any lost items remaining after the conference ends.

Luggage & Coat Check - West MR 114-115

  • Sunday  - 1:30 pm - 7:00 pm 
  • Monday - 7:30 am - 8:00 pm 
  • Tuesday - Closed
  • Wednesday - Closed
  • Thursday - 8:00 am - 8:30 pm
  • Friday - 7:30 am - 6:30 pm 
  • Saturday 7:30 am - 6:30 pm 

Vancouver Convention Center

FloorPlan

Posters

There are two poster rooms West and East and it is an approximatly 5-10 minutes walk between them

Baggage Check

Times and location

Food and Beverage

Daily AM/PM Break & Box Lunch Schedule

 

Overview

Everyone is expected to follow the Code of Conduct. We recommend you start with the conference schedule, and read below to learn more about how to use all elements of the virtual conference site. Thank you to all the organizers who made ICML 2025 possible.

Virtual Site System Requirements

JavaScript must be enabled in your browser. A minimum of 10 mb of inbound bandwidth is recommended.  A Chromium based browser is recommended.

Navigating the Website

You may access all parts of the conference content using the top menu bar on this page. Check the Schedule to get an overview of when the live sessions for Affinity workshops, Invited Speakers and Tutorial events are taking place. You may navigate all the papers in the Papers section. You may search for titles and authors or look through all papers by skimming titles and bookmarking them. You can bookmark other sessions as well. If you go to your name in the top right corner and click on My Bookmarks in the dropdown menu, you can Download the schedule with all sessions you bookmarked and you can import (subscribe) it in your calendar.

Rocket.Chat for Chatting with Authors of Papers

All attendees with registration will automatically have access to Rocket.Chat, a separate Rocket.Chat account is not needed. If you have problems with Rocket.Chat try refreshing the page or logging out and in again. You can also use the desktop client which provides better notification. When you run it enter the server URL: https://chat.icml.cc. You may be prompted to log into icml.cc. After you log in, select Authenticate with OAuth and then click the blue Authorize button in the Authorize Rocket.Chat window. If you notice pop-up windows flickering, make the window taller.

Video

  • Affinity WorkshopsWorkshops, Test of Time Award, Invited Talks, Orals, and Tutorials will have a live stream on the top of the page that you can watch during and after the presentation. Expo talks, expo demonstrations, and expo workshops will not stream or be recorded.
  • Finished videos will be available after the conference.

Live Captioning

We will be using automatic live captioning during the talks to help improve accessibility. We recognize that live captioning is beneficial not only for those who are hard of hearing but also for those for whom English is not their native language. That said, we also recognize that these systems are not perfect, and errors occur more often not only for technical terms but also for those whose accents and intonations do not fit the training data.  If you share specific bugs with the D&I Chairs we will share with our provider. We're also always open to constructive feedback on how we can make presentations more accessible and inclusive.

 

Technical Support

If you need technical support use this form 

If you personally feel concerned or observe someone else have inclusion difficulties, please reach the ICML hotline at ICMLhotline@gmail.com or 858-208-3810